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5 Ways to Create an Effective Customer Service Philosophy

Worldwide, 67 percent of people feel that customer service is improving as a whole. Companies now compete not only on price and product in crowded marketplaces, but customer service and relationships, too. 

And it’s changing. Advances in customer service technologies like Messenger bots and video communication are putting higher demand on companies around the world. Considering 96 percent of consumers claim good customer service is important for brand loyalty, it’s important to get the right foundation in order for a friendly, effective CS department.

The best customer service strategy presents a high standard. And good customer service reinforces it. What’s your customer service philosophy? 

If you’ve glossed over customer experience, it’s time to think about it. Here are five ways to create a customer service philosophy that helps attract and retain your best customers. 

1. Start with a statement

A mission statement is a great way to set the stage for the type of experience your customers can expect. It should define your purpose, vision, and values — and these should align with your customers’ values. 

Define these three pillars to create the perfect mission statement: 

  • Purpose – what your company does
  • Vision- how you get it done
  • Values – your reason for doing it

A great example of this is the Whole Foods customer service philosophy. Their goal is to nourish people (customers and stakeholders), as well as the planet. Organic products, community, fair wages, and sustainability are some of the many values that connect Whole Foods with its customers. 

Whole Foods Customer Service Philosophy and Ideas Example
Image: WholeFoods

Another great example of a clear mission statement is from Spotify. Here’s how we broke it down:

  • Purpose: unlock human creativity
  • Vision: giving creatives the opportunity to live off their art
  • Values: connection, artistic expression, and music
Spotify Customer Service Philosophy Example
Image: Spotify

Now that you have your mission statement in order, how will you put this philosophy in action for your customers?

2. Map out a clear and consistent journey

Find what your customers value most in their buying experience. For some, it’s a self-service website they can come and explore. For others, it’s being able to get on the phone or live chat on social media with a company. 

For Purple, one of the leading bed-in-a-box companies, the sales approach focused on discovering more about their customers throughout the buying process. This not only helps people feel comfortable with your company, but also helps you give them better service. 

Purple Customer Journey Example | Customer Service Philosophy
Image: Purple

It’s easy for customers to take the next step after watching the video. Plus, Purple also has a support page that answers all customer questions to help clear up any confusion.

Purple Customer Journey Support Page | Customer Service Philosophy
Image: Purple

It’s important to keep the experience consistent across all your CS and marketing materials. Imagine your company is a cartoon character your viewers watch every day. If something seems off, they’ll recognize and react accordingly. Color, aesthetic, and language all shape how customers feel when they interact with your brand — and that’s what good customer service is all about.

3. Be proactive

Proactive service is the key to success for an effective customer service philosophy. Traditionally, companies were used to sitting back and waiting for the questions to roll in. But to compete in today’s marketplace, you have to make the first move on customers from acquisition through, and beyond, retention. 

Per our recommended customer support best practices, creating a Messenger bot for your customer service operations is one of the best ways to deliver a one-to-one experience. There’s a small upfront investment to get set up, but creating the foundation for quick and convenient service pays off down the road. 

For example, online coach Ryan David decided to use a Messenger bot + call center to make stronger connections with his leads, and guide them towards helpful resources. By providing this type of quick and convenient service, he was able to double his revenue in 2 months, which shows how being proactive in your service philosophy has direct effects on revenue.  

4. Set realistic expectations

We all have heard the phrase “underpromise and overdeliver”, and when creating a philosophy for customer service, you want to follow this guiding principle. 

It’s never good when a customer expects more than they receive, and expectations help you please customers in best-case scenarios. Take a restaurant for example, when you go to get a table and the hostess says you’ll be seated shortly, you expect to be seated in 2 or 3 minutes, not 20. But if they told you 20 minutes and you’re seated in 10, you’re likely to remember the experience in a positive light. 

Setting realistic expectations isn’t just useful for restaurants. It’s also a good model for businesses that operate solely online, such as eCommerce stores who sell beard supplies, for example. 

5. Get personal with your customers

“Get closer than ever to your customers. So close, in fact, that you tell them what they need well before they realize it themselves.”

Steve Jobs

Every interaction you have with your customers should end on a positive note. Even a simple “see you soon” can mean a lot to someone who’s just purchased from your store. 

People expect their relationship with a company to be the same as a friendship. Apple’s customer service philosophy is a gold-standard example of getting personal with customers:

Apple Philosophy for Customer Service Example
Image: SmiletheBook

The next step in this is knowing your customer’s history. Most customers do not expect to repeat themselves to companies, so combining personalization with service is an incredibly powerful way to attract and retain customers. And considering increasing customer retention rates by 5% increases profits by 25% to 95%, it’s a win-win for any business. 

But where do you hold all this information? A customer relationship management (CRM) software like Hubspot helps organize and nurture customer information so you can provide better service. 

Ready to get started on your customer service philosophy? 

Customers today have more control and higher expectations than ever before. They don’t want stuffy sales emails and scripted experiences. They want real-time, relevant, human interactions. 

A friendly and efficient customer service philosophy reflects this, and shows customers that you value their time and commitment to your company.

By following the five tips above, you can create a service guideline that encourages happy customers to buy more, refer you to their friends, and stay around longer.

And if you need help with your Messenger Marketing strategy, join the ManyChat community. Or sign up for a free ManyChat account and start building your bot today.